Sale inventory reconciliation
Reconcile opening units, received units, paid orders, cancellations and remaining stock from supplied records. Add your real source details before generating the draft. Paste this prompt into ChatGPT, Gemini, Claude or Grok, change the parts in brackets to suit you, and generate.
- Written for
- ChatGPT, Gemini, Claude, Grok
- Occasion
- Black Friday & Cyber Monday · 27 Nov · Cyber Monday 30 Nov
- Status
- Tested 9 Oct 2026 in Grok, 9 Oct 2026 (one run; model id not exposed)
- Test settings
- The page's exact default prompt was run once in Grok on 9 Oct 2026. The text in Your notes is an illustration, not a real event. ChatGPT and Gemini were not used. The first result was kept.
- Variability
- Another run, or different notes, will change the wording. This is the first result for the illustrative notes on this page.
Prompt
Reconcile opening units, received units, paid orders, cancellations and remaining stock from supplied records. Input: use only the notes at the end. If a fact this job needs is missing, ask one direct question and do not guess. Format for Sale inventory reconciliation: 1. Display the arithmetic per SKU, mismatches and required evidence. 2. Do not overwrite source numbers. Do not add facts, names, dates, numbers or sources that are not in the notes. Notes: Stock math. Source numbers stay as written. VASE4: opening 40, received 10, paid orders 28, cancellations 3, remaining written 30. Check: 40 + 10 - 28 + 3 = 25. The written 30 differs by 5. Still needed: the goods-in slip for those 10 and the cancel log for those 3. MUG2: opening 15, received 0, paid orders 6, cancellations 1, remaining written 10. Check: 15 + 0 - 6 + 1 = 10. That written 10 matches. Do not replace 30 with 25 until the two VASE4 papers are in hand.
Customise
Paste the list, names, dates or other facts this prompt should use.
Fields start with illustrative values; replace them with your own facts. The prompt updates as you type. Copy prompt copies your version.
Example output
Actual tested output. The notes used for this result are an example, not a real event. This box is not copied. Replace the notes above with your own before you paste the prompt.
Stock reconciliation. Source numbers stay as written. The written remaining figure for VASE4 is not replaced. VASE4. Opening 40. Received 10. Paid orders 28. Cancellations 3. Remaining written 30. Arithmetic: 40 + 10 - 28 + 3 = 25. Mismatch: the written 30 differs from 25 by 5. Evidence still required: the goods-in slip for those 10, and the cancel log for those 3. Do not replace 30 with 25 until those two VASE4 papers are in hand. MUG2. Opening 15. Received 0. Paid orders 6. Cancellations 1. Remaining written 10. Arithmetic: 15 + 0 - 6 + 1 = 10. The written 10 matches the check. No mismatch on this SKU.
How to use it
- Open ChatGPT, Gemini, Grok or Claude.
- Paste the prompt and replace the [BRACKETS] with your details.
- Review names, facts and the requested format; follow up with corrections or missing details.
How to use this prompt
- Fill Customise with your real details. Do not let the tool guess a missing fact. Write the missing information clearly if you need to.
- Press Copy prompt and paste it into the AI app named above. This page copies the prompt. The answer is created in the external app.
- Check names, facts, numbers, language and the format you asked for. If something is wrong or incomplete, ask for a correction.
Good to know
- Written and structurally reviewed as an editable prompt; not independently run in a named AI app. Supply the requested source facts and verify the draft before use. A visual preview shows the task format, not an AI-tested result. The notes in Your notes are an example, not a real event. Run once in Grok on 9 Oct 2026. Replace the notes with your own before you use the draft.
- Check facts before you rely on the answer.
