Polite resignation letter
A short, professional resignation letter that keeps the relationship warm and covers handover. Paste this prompt into ChatGPT, Gemini, Grok or Claude, change the parts in brackets to suit you, and generate.
- Written for
- ChatGPT, Gemini, Grok, Claude
- Status
- Tested 9 Oct 2026 in Grok, 9 Oct 2026 (one run; model id not exposed)
- Test settings
- The page's exact default prompt was run once in Grok on 9 Oct 2026. The default details already written on the page were the input. They are illustrative, not a record of a real event. ChatGPT and Gemini were not used. The first result was kept.
- Variability
- A different set of details, or another run, will change the wording. This is the first result for the defaults on this page.
Prompt
Write a resignation letter for me. My role and employer: Accounts Executive at Sharma Traders, Lucknow Last working day or notice period: 30 days' notice; last working day 31 October What I want to say (optional reason, thanks, handover offer): moving to a larger firm for growth; grateful to my manager for training me on GST filing; happy to train my replacement Rules: - 120–180 words, formal but warm, 3 short paragraphs: clear statement of resignation with the last working day, sincere thanks with one specific detail from my notes, and a handover offer. - Do not criticise the employer or anyone by name. Do not add reasons I did not give. - Use only the dates and facts I provide; if a date is missing, leave [date] in brackets. - Include a subject line and placeholders for [Manager's name] and my name. This is a general template, not legal advice; check your contract or HR policy for notice rules. After the letter, offer a 3-line version I can send by email before submitting the formal letter.
Customise
For example: Accounts Executive at Sharma Traders, Lucknow.
For example: 30 days' notice; last working day 31 October.
For example: your own notes.
Fields start with illustrative values; replace them with your own facts. The prompt updates as you type. Copy prompt copies your version.
Example output
Actual tested output. The notes used for this result are an example, not a real event. This box is not copied. Replace the notes above with your own before you paste the prompt.
Subject: Resignation as Accounts Executive Dear [Manager's name], Please accept this letter as notice of my resignation from my role as Accounts Executive at Sharma Traders, Lucknow. I will serve 30 days' notice. My last working day will be 31 October. I am grateful for my time here, and especially for your training on GST filing. That training gave me a clear way to handle the work, and I will take it with me. I am moving to a larger firm for growth, and I leave thankful for the support and the teaching I was given. I am happy to train my replacement during this notice period and to hand the regular tasks over in the order you prefer. Please tell me who I should train and how you would like those days set. Yours sincerely, [Your name] This is a general template, not legal advice. Check your contract or HR policy for notice rules. Email you can send before the formal letter: Subject: Resignation: last working day 31 October I am resigning as Accounts Executive at Sharma Traders, Lucknow, with 30 days' notice. My last working day will be 31 October. Thank you for training me on GST filing. I am happy to train my replacement, and I will submit the formal letter as well.
How to use it
- Open ChatGPT, Gemini, Grok or Claude.
- Paste the prompt and replace the [BRACKETS] with your details.
- Review names, facts and the requested format; follow up with corrections or missing details.
How to use this prompt
- Fill Customise with your real details. Do not let the tool guess a missing fact. Write the missing information clearly if you need to.
- Press Copy prompt and paste it into the AI app named above. This page copies the prompt. The answer is created in the external app.
- Check names, facts, numbers, language and the format you asked for. If something is wrong or incomplete, ask for a correction.
Good to know
- Notice rules and required formats vary by contract and country; confirm with HR before sending. Run once in Grok on 9 Oct 2026 using the illustrative defaults on this page. Check the draft against your own facts before you use it.
- Check facts before you rely on the answer.
