Wedding or event checklist timeline

Actual tested output. The notes used for this result are an example, not a real event. This box is not copied. Replace the notes above with your own before you paste the prompt.

Event supplied: a wedding in Varanasi on 8 February 2027, about 350 guests. Rituals named: haldi, mehendi, sangeet and reception. No other ritual is added.

The planning date was not supplied, so calendar deadlines are not assigned. Tell me today's date and I will drop any phase that is already over. I will not turn a finished phase into a future task.

Also unanswered, so not invented:
- Are haldi, mehendi, sangeet and reception all on 8 February 2027, or on other dates?
- What is the start time, end time and duration of each? The running order is not written until you send those.

Owners below are proposed only, until that person agrees: Me, brother Rohan, cousin Priya, event planner.

1. Timeline
Each task is a checkbox line: [ ] Task, owner, due. Owners are proposed until they agree.

2. Tasks by phase
Each due date stays unset until the planning date is confirmed.

6+ months before the event (use this group only if that phase is still ahead)
[ ] Fix which of haldi, mehendi, sangeet and reception fall on 8 February 2027 — Me (proposed) — due: not set
[ ] Hold a Varanasi place that can take about 350 guests — event planner (proposed) — due: not set
[ ] Start the guest list toward 350 — Me (proposed) — due: not set
[ ] Ask Rohan and Priya whether they accept the tasks proposed for them — Me (proposed) — due: not set

3 months
[ ] Decide whether food is served at each named event, then arrange it only if yes — event planner (proposed) — due: not set
[ ] Arrange the mehendi artist — Priya (proposed) — due: not set
[ ] List haldi materials and who brings them — Rohan (proposed) — due: not set
[ ] Plan the sangeet music — Priya (proposed) — due: not set
[ ] Note outfits only for the people you already know must have them — Me (proposed) — due: not set

1 month
[ ] Send invitations only with dates you have confirmed — Me (proposed) — due: not set
[ ] Check the guest list against 350 — Rohan (proposed) — due: not set
[ ] Confirm the food plan if you are serving a meal — event planner (proposed) — due: not set
[ ] Reception look, with no extra ceremony added — event planner (proposed) — due: not set

2 weeks
[ ] Give final numbers to whoever is doing food, if a meal was agreed — event planner (proposed) — due: not set
[ ] Try the sangeet music once — Priya (proposed) — due: not set
[ ] Check haldi materials against the list — Rohan (proposed) — due: not set
[ ] Set the mehendi length only after you confirm the duration — Priya (proposed) — due: not set

1 week
[ ] Confirm arrival times for the vendors you have actually booked — event planner (proposed) — due: not set
[ ] Share a family phone list with Rohan and Priya — Me (proposed) — due: not set
[ ] Pack the emergency kit — Rohan (proposed) — due: not set

Day before
[ ] Confirm how you get into the venue on the event date — event planner (proposed) — due: not set
[ ] Lay out the outfits you have — Me (proposed) — due: not set
[ ] Check haldi and mehendi supplies — Priya (proposed) — due: not set

The day (8 February 2027, times not set)
[ ] Run only the named events whose times you have confirmed — event planner (proposed) — due: times not set
[ ] Guest flow for about 350 — Rohan (proposed) — due: times not set
[ ] Keep the kit where the family can reach it — Priya (proposed) — due: times not set

After the event
[ ] List what was paid and what is still open — Me (proposed) — due: not set
[ ] Complete any return a booked vendor requires — event planner (proposed) — due: not set
[ ] Thank Rohan, Priya and the planner for the tasks they actually did — Me (proposed) — due: not set

3. Vendor tracker
Name, contact, quote, advance and status are blank for you to fill.

| Vendor type | Name | Contact | Quote | Advance paid | Status |
| --- | --- | --- | --- | --- | --- |
| Venue, Varanasi, about 350 guests |  |  |  |  |  |
| Food, only if you serve a meal |  |  |  |  |  |
| Mehendi |  |  |  |  |  |
| Haldi materials |  |  |  |  |  |
| Sangeet music or sound |  |  |  |  |  |
| Reception decor |  |  |  |  |  |

4. Day-of running order
Not scheduled. Send the start, end and duration for haldi, mehendi, sangeet and reception. I will not invent bookings or clock times.

5. Emergency kit (10)
- A basic first-aid kit
- Medicines people in the family already use, in their own packs
- Phone chargers and a charged power bank
- Safety pins
- Needle and thread
- A small soap or stain wipe
- Sanitary pads
- Drinking water
- A written list of family numbers, including the planner
- Cash for small on-site payments (no amount is set here)

WhatsApp version to forward

Wedding, Varanasi, 8 February 2027. About 350 guests. Events named: haldi, mehendi, sangeet, reception. No other ritual is on this list.

Proposed helpers only, not yet agreed: Me, Rohan, Priya, event planner.

Please reply with today's date, which events are on 8 February 2027, and the start, end and length of each. No day plan until then.

Open jobs, dates not set: confirm the four events, venue for about 350, guest list, mehendi, haldi materials, sangeet music, and whether food is served.